Last Updated: November 28, 2025
Effective for: RootedRisingBirthWork.com and all related event registration systems

Rooted & Rising Birth Work Conference (“we,” “us,” “our”) is committed to protecting your privacy and handling your personal information with transparency and care. This Privacy Policy explains how we collect, use, store, share, and protect your information when you engage with our website, register for the conference, or interact with our services.

By using our website or registering for the Rooted & Rising Conference, you agree to the practices described in this policy.

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1. Information We Collect

We collect information in the following categories:

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1.1 Personal Information
Provided directly by you when registering or communicating with us, including:

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• Name and pronouns

• Email address

• Phone number

• Mailing address

• Professional role and organization

• Accessibility or dietary preferences

• Emergency contact (if requested)

• Ethnicity/cultural background

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1.2 Payment Information

Handled through secure third-party processors such as:

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• Stripe

• Square

• PayPal

• Affirm

• KlarnaAfterPay

We do not store your full credit card number or financing account details.

1.3 Registration & Event Data

• Ticket type

• Payment plan selections

• Session choices

• CEU attendance information

• Requests for accommodations

• Communication preferences

1.4 Automatically Collected Technical Data
Collected via cookies, analytics tools, and our web hosting platform:

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• IP address

• Browser type

• Device type

• Pages viewed

• Referring/exit pages

• Time spent on our site

• Cookie identifiers

1.5 Communications
Emails, support inquiries, surveys, and feedback submitted through our website or email system.

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2. How We Use Your Information
We use the information we collect to:

 

• Process and confirm your registration

• Deliver essential event communications

• Administer CEUs and post-event certificates

• Provide customer support

• Improve our website, offerings, and user experience

• Support accessibility or accommodation requests

• Maintain financial and legal compliance

• Send follow-up, evaluation, or educational emails

• Offer optional updates about future programs or events (you may unsubscribe anytime)

We do not sell or rent your information to third parties.

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3. Legal Bases for Processing (GDPR-Friendly)
For international guests, we process data under the following legal bases:

 

• Your consent

• Contract fulfillment (registration and attendance)

• Legitimate interest (event improvement, security, analytics)

• Legal obligations (financial, tax, CEU documentation)

 

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4. How We Share Your Information
We only share personal information when necessary to deliver services or operate the event:

 

4.1 Service Providers
Including:

 

• Ticketing platforms

• Email systems

• Payment processors

• CEU accrediting bodies

• Website hosting

• Analytics tools

• Accessibility or dietary accommodation vendors

• Event venue and security teams

All service providers are required to maintain confidentiality and use your data solely for the services they provide on our behalf.

4.2 Legal Disclosure
We may disclose information if required by:

 

• Law

• Subpoena

• Court order

• Government investigation

To protect the safety, property, or rights of attendees or organizers

 

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5. Data Security
We use commercially reasonable measures to safeguard your data, including:

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• Secure servers

• TLS/SSL encryption

• Limited internal access

• Encrypted payment processing

• Access logging

Despite these measures, no method of electronic storage or transmission is 100% secure.

 

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6. Data Retention
We retain personal data only as long as necessary to:

 

• Deliver event services

• Meet legal, financial, or tax obligations

• Provide CEU documentation

• Maintain legitimate business records

Typical retention period: 1–7 years, depending on record type.

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7. Your Privacy Rights
Depending on your location, you may have the right to:

 

• Access your personal data

• Correct inaccurate information

• Request deletion

• Limit processing

• Withdraw consent

• Request a copy of your data

• Opt out of marketing communications

To exercise these rights, contact: rootedrisingbirthwork@gmail.com. We will respond within 30 days.

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8. Email Preferences & Marketing
You will receive essential event emails related to:

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• Registration

• Payment plans

• Schedules

• Venue updates

• CEU documentation

You may opt out of non-essential or marketing emails at any time via the link provided.

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9. Cookies & Tracking Technologies
Our website uses cookies and similar technologies to:

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• Enable site functionality

• Improve performance

• Analyze usage patterns

• Personalize content

You may control cookies through your browser settings.

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10. Children’s Privacy
Our services are not directed to children under 16.
We do not knowingly collect personal information from minors.
If we become aware that a minor has submitted data, we will delete it promptly.

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11. International Data Transfers
If you are outside the United States, your information may be transferred to and processed in the U.S., where data protection laws differ. By using our site and registering for the conference, you consent to this transfer.

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12. External Links
Our website may link to third-party websites.
We are not responsible for the content or privacy practices of external sites.

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13. Event Photography, Video, and Media Release
By attending Rooted & Rising, you consent to the use of photography, video, and audio recordings that include your likeness for:

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• Event documentation

• Marketing

• Educational purposes

If you prefer not to appear in event media, please notify the event team in writing before the conference.

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14. Policy Updates
We may update this Privacy Policy periodically.
The “Last Updated” date at the top of the page will always reflect the current version.

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15. Contact Us
For questions about this Privacy Policy or to submit a data request:
📩 Email: rootedrisingbirthwork@gmail.com
🌐 Website: www.RootedRisingBirthWork.com